NY Notary Public Services assists clients who need Apostilles and Authentications for document packages containing records issued by multiple states and jurisdictions.

Many international matters involve more than one document and more than one issuing authority. Clients are often dealing with dual citizenship applications, immigration matters, foreign residency applications, international marriage registration, inheritance matters, overseas employment, or international business requirements.

The client usually has one goal: to prepare a complete document package for use abroad. Our role is to review the documents, identify the appropriate processing path for each record, and help coordinate the project from start to finish.

Not State-by-State. Problem-by-Problem.

Most clients are not simply searching for a New Jersey Apostille, a Pennsylvania Apostille, or a Texas Apostille. They are trying to solve a larger international document problem.

Examples include:

• Applying for dual citizenship
• Registering a marriage overseas
• Moving abroad or applying for foreign residency
• Settling an international inheritance matter
• Submitting family records to a foreign government
• Preparing documents for international business use

A single project may involve documents issued by several different states and authorities. Rather than managing each jurisdiction separately, many clients prefer one company to coordinate the process.

Common Multi-State Document Packages

Multi-state matters frequently include combinations of:

• Birth certificates
• Marriage certificates
• Death certificates
• Divorce decrees
• Court records
• School records
• Corporate records
• Powers of attorney
• Notarized affidavits
• Single Status Affidavits

Document packages may involve records issued in New York, New Jersey, Pennsylvania, Massachusetts, Texas, California, Michigan, Colorado, and other jurisdictions throughout the United States.

State and Federal Document Packages

Some international matters involve both state-issued and federally issued documents.

Examples may include:

• State-issued birth certificates
• State-issued marriage certificates
• FBI Identity History Summary Reports
• Certificates of Naturalization
• Federal court records
• Other federally issued documents

When federal documents are part of a larger international document package, we can review the entire matter and help determine the appropriate processing path for each document.

Related: Federal Apostille & Authentication | FBI Background Check Apostille

Hague and Non-Hague Countries

The legalization process depends on the destination country.

Hague Convention Countries: Documents destined for Hague Convention countries generally require an Apostille. View Hague Convention Country List.

Non-Hague Countries: Documents destined for non-Hague countries typically require Authentication and Embassy or Consular Legalization. View Non-Hague Country List.

In some situations, a project may involve multiple state-issued documents, federal documents, state authentications, federal authentications, and embassy legalization. We review each project individually to determine the appropriate legalization path.

Related: Embassy & Consulate Legalization

How the Process Works

• Email your documents for review
• We identify the issuing authority for each document
• We determine the appropriate Apostille, Authentication, or legalization process
• We coordinate the project based on document type and destination country
• Digital scans are provided when available
• Completed documents are shipped domestically or internationally

Real-World Multi-State Apostille Examples

Multi-State Family Records for International Use

A client required several family records for use overseas. The document package included a New York City birth certificate, a Nassau County birth certificate, a New Jersey birth certificate, and a Pennsylvania marriage certificate.

The client was not concerned with which state issued each document. The objective was preparing the complete package for international use. We reviewed each document, identified the appropriate jurisdiction for processing, and coordinated the matter as a single international document project.

Key takeaway: Clients often need one organized solution, not several disconnected state-by-state requests.

Dual Citizenship Document Package

A dual citizenship applicant required multiple supporting records originating from different jurisdictions. The project involved a combination of birth records, marriage records, and supporting documentation needed for submission abroad.

Rather than navigating several issuing authorities independently, the client worked with a single point of contact to coordinate the document package.

Key takeaway: Dual citizenship matters often involve records from multiple states, and in some cases may also involve federal documents or translations.

Frequently Asked Questions

Can one company coordinate Apostilles from multiple states?

Yes. Many international matters involve records issued by different states. We can review the document package and determine the appropriate processing path for each document.

Why can't all documents be Apostilled in New York?

Apostilles are generally issued by the state or authority connected to the document. Documents issued in different states typically require processing through their respective jurisdictions.

Do I need to know which state issued each document?

Not necessarily. Send the documents for review and we can help identify the issuing authority and appropriate process.

Can state and federal documents be handled as part of the same project?

Yes. Many international matters involve both state-issued and federally issued records. When federal documents are included, we review the entire package and help determine which documents require state-level processing and which require federal processing.

Is this useful for dual citizenship applications?

Absolutely. Dual citizenship matters often involve birth certificates, marriage certificates, death certificates, court records, naturalization records, and other supporting documents originating from multiple jurisdictions.

Can you help if my destination country is not part of the Hague Convention?

Yes. Non-Hague countries often require Authentication and Embassy or Consular Legalization instead of a standard Apostille. We can review the document package and help determine whether state authentication, federal authentication, embassy legalization, or other steps are required.

Can completed documents be shipped internationally?

Yes. Domestic and international shipping options are available. Digital scans may also be provided when available.

Start With Document Review